Charge Entry

Improve your productivity while capturing all charges

Charge entry helps you improve your productivity and reduce the time you spend with routine data entry of your charges. You can set up fee schedules, enter charges quickly, check codes against payer reimbursement rules, and track every encounter from appointment scheduling to insurance claim submission. By streamlining redundant data entry, you can refocus your time on higher impact activities in your medical billing process.

Set Up Fee Schedules

Kareo helps you manage your fee-for-service billing by setting up standard fee schedules or insurance-specific contracts. Simply enter the standard fee for each procedure code along with the contractual allowed amount for insurance-specific contracts. As you are entering charges, Kareo will automatically determine the fee for each service based upon the patient's primary insurance policy or other billing situation.

Enter Charges and Codes

You can capture charges using mobile devices, scanned documents, or good old-fashioned data entry. We have streamlined the data entry process with various features. Use ticket numbers printed on encounter forms to quickly transfer patient, insurance, provider, and date information from appointments. Use procedure macros, or exploding procedure codes, to quickly enter a collection of procedure and diagnosis codes for common patient visits. Set up billing defaults, such as providers and service location, to save time by eliminating repetitive data entry. Finally, use missed encounter reports to identify any visits with missing charges.

Scrub Claims and Check Codes

Kareo's web-based medical billing software helps you stay ahead of ever-changing coding standards and insurance reimbursement rules with powerful claim scrubbing technology that eliminates claim denials and rejections. You can perform a real-time code check integrated with your charge entry process, including CCI edit validation, ICD-9 code validation, CPT®/HCPCS code and modifier validation, CPT®/HCPCS code sequencing, and local and national coverage decision (LCD/NCD) validation. You can also access a comprehensive knowledge-base of coding, compliance, and reimbursement rules, including federal register, Medicare bulletins, local coverage decisions, and other payer-specific reimbursement rules.

Track Encounters

Use simple, template based encounters to capture patient visits in the front-office. Built-in messaging enables front and back office users to communicate, exchange information, and resolve errors quickly. You can also track the flow of encounters through each stage of the process, from data entry, submission, coding, approval, billing, and collection. It's like having FedEx-level tracking of encounters throughout your billing process.

Manage Copays

Whether your front-office users capture copays upon checkout or your billers enter copays with encounters, you can post copays, automatically apply copays to charges, and track and bill for missed copays concurrently with the insurance billing process.

Handle Special Scenarios

Kareo's web-based medical billing software also provides support for special billing scenarios, such as anesthesia billing, ambulance billing, and unpayable encounters.

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The combined power of Kareo and PatientPop

As leaders in clinical, financial, and practice growth technology, Kareo and PatientPop have joined forces as Tebra to support the connected practice of the future and modernize every step of the patient journey. Learn more