Trusted and proven billing technology
With Kareo Billing, there’s no better software to support your in-house billing process. Our web and mobile applications help your practice easily manage patients and the complications that come with billing insurance.
Streamline your process with Kareo. Use electronic charting, scheduling, billing and reporting as part of your digital office.
Get paid faster
We have the tools and reports you need to get paid faster the first time, with less effort.
Quick and easy updates
Kareo BIlling is cloud-based technology which means easy software updates along with access anytime and anywhere.
See how easy it is to successfully manage your billing with Kareo.
TRUSTED FOR BILLINGKareo is a proven platform trusted by more than 45,000 providers. Kareo Billing will automate your entire process so you can get paid faster
Centralized A/R Management
Reduce your days in A/R with our comprehensive end-to-end claim tracking. Includes smart checks and balanced built right in to your workflows.
Intuitive Billing Analytics
Understand the financial health of your billing with our easy-to-access reporting and dashboard.
Easy and accurate charge capture
Eliminate lost or missed charges using Kareo. We have more ways to capture your charges so your billing can start right away.
A Powerful Billing Application
Enable your biller with trusted billing software including all the tools they need to manage claims, A/R and run reports.
The trusted, proven billing technology for independent practices
Simplify your medical billing and maintain control of your practice.
Get a clear picture of your practice schedule and tasks to complete.
Complete Patient & Document Management
Quickly enter patient data, upload documents and verify eligibility.
Powerful Scheduler & Appointment Reminders
Customize your schedule, manage patient alerts and send appointment reminders.
Accurate Charge Capture & Management
View and enter charges directly in Kareo and never miss another charge.Watch Video
Smarter Insurance Billing & Patient Collections
Ensure you get paid with advanced claim processing, tracking tools and features designed to help you stay on top of your patient A/R.Watch Video
Insightful Billing Analytics
Understand your billing performance and avoid surprises using our analytics.Watch Video
Secure Messaging System
Built in secure messaging allows you to securely communicate with your biller, patients and employees.
Kareo is ICD-10 compliant and has tools to help you code correctly.Learn More
Support your staff's entire practice workflow including managing patients, uploading documents and sending secure messages.Watch Video
Get complete visibility at a glance by showing you outstanding items that need your attention for the day.Watch Video
Get started with Kareo Billing
1. CREATE YOUR ACCOUNT
Enter a few fields and you have an account.
2. GET THE SOFTWARE
Download the Kareo desktop application in minutes.
3. TALK TO A SUCCESS COACH
Your success coach will get you up and running easier and faster than you thought possible.
Get started with Kareo Billing
MD, DO, DDS, DC, DMD, DPM, ND, NMD, or OD
As a full time physician provider you will enjoy a award winning billing and practice management software that will automate your entire billing process so you can get paid faster. Sign up nowView Pricing
PA, NP, PT, OT, SLP, RN, others
As a NPP, example; NP, PA or PT, you enjoy full access but receive a 50% discount off the normal subscription fee.View Pricing
Here to help you
Our mission is simple: to enable the success of your practice. From day one, we make it easy to get up and running with Kareo. Once onboarded, our support team is ready to make sure that your success continues. Free for Kareo customers.
Free Success Coach
You’ll get a dedicated Success Coach – at no extra cost - which includes all the personal attention and support you need.
Help to move your files
We’ll help you get your files from the cabinets and closets up to the cloud, so they can then be accessed anytime and from anywhere.
Support your way
Get support any way you want. You can contact us via phone, email or chat. We’re here to help!
Simply the best
According to BlackBook, for four years in a row, Kareo is the #1 integrated EHR, Practice Management and BIlling Vendor. And we continue to innovate to improve our platform!
KAREO BILLING RESOURCES
Enabling the success of your practice
We believe in the power of your independent practice. That’s why we offer free resources to help you measure and manage your practice successfully. From white papers to webinars and more. You’ll find many great resources here for free.
Kareo Platform Brochure
Medical Office Software: For Small Medical Practices
3 Easy Ways to Increase Revenue by 25%
Frequently Asked Questions
Are prices per–practice, per–provider, or per–user?
Kareo offers flexible pricing options for independent practices to accommodate your unique business needs, including monthly subscription rates or transaction-based pricing options. Contact a Kareo Solutions Consultant to get a personalized account review, and they will provide you with the best pricing options for your company.
Are there any setup fees or long-term contracts?
Kareo has various term options available based on the pricing model that works best for you, including month-to-month options. Speak with one of our Solutions Consultants to learn more.
In addition, we have onboarding solutions that include free access to a Customer Success Coach (CSC) and training through Kareo University. Personalized training options are also available.
How long does it take to setup my account?
Once you sign up with Kareo, a dedicated CSC will contact you within 24 hours to welcome you and assist with account set up. Your CSC will help coordinate your entire onboarding timeline, which includes initial account setup, enrollments, claims processing, and ERA receipt. Additionally, our Kareo Training Specialists will help guide you through available e-learning options.
We are committed to your success and expect to have your account fully implemented within 90 days of your account being setup. To learn more about the onboarding process, visit our help page to learn more about the steps needed to get started.
How soon can I begin sending electronic claims?
You can begin sending electronic claims to all commercial insurance companies, such as Aetna, Cigna, United Healthcare, and many others, within 48 hours of signing up for Kareo. A few payers, such as Medicare, Medicaid, Blue Cross/Blue Shield, may require authorization of an enrollment form before you can submit electronic claims. Once these payers process your enrollment form, typically within 5-30 days, you can then send electronic claims to these payers through Kareo.
Can I use Kareo to submit electronic claims to all insurance companies?
You can submit electronic claims to more than 4,000 insurers through Kareo. We support Medicare, Medicaid, Blue Cross, Blue Shield, and Tricare in every state. We also support major national insurers, such as Aetna, Cigna, Humana, and United Healthcare, as well as local IPAs and smaller insurers.
Does Kareo help import my data?
Kareo has support options available to assist in importing data into the Kareo platform. Pricing for data imports begins at $250, with the total cost being determined by the data sets requested and the size of your data project.
How will Kareo bill my account?
Subscription fees are billed a month in advance of service, except for the first month when you are billed a prorated fee based on the number of days you had access to Kareo on the following month’s invoice. We accept payment by direct debit to your checking account or by Visa, MasterCard, Discover, or American Express. Payments are due on the tenth day of each month.
Where can I review your agreement and pricing details?
Do I need to set up an account with a clearinghouse? Are there additional fees?
Kareo has a dedicated Enrollments team that will assist you in clearinghouse enrollment at no additional cost.
When is your support team available?
Can I process credit card payments from patients using Kareo?
Yes, we offer you and your providers the flexibility to accept credit cards in person, online, over the phone, or through patient credit cards on file. It’s simple and affordable to set up an account and start processing credit cards in Kareo and can be used with or without a card swiper. The payments are processed through a merchant account, deposited directly into your bank account, and posted to Kareo. There are no set up or monthly fees, no contracts, and you can cancel anytime. It allows you to accept all forms of card types, including FSA, HSA, Visa, MasterCard, Discover, and American Express. The rate per transaction is 2.75% + $0.30.
Which insurance paper and electronic claim formats are supported by Kareo?
We currently support professional claim formats, used for provider charges, using the CMS 1500 paper claim format and ANSI 837p electronic claim format. We also support institutional claim formats, both UB-04 and 837I, for Ambulatory Surgical Centers (ASC), Comprehensive Outpatient Rehabilitation Facility (CORF), and Outpatient Rehabilitation Facility (ORF).
What are the system requirements for Kareo?
Windows 7 or newer version of Windows is required to run the Kareo Billing desktop application. Visit the Kareo help page to get up-to-date system requirement information.
Can I run Kareo on a Mac?
The Kareo web application runs in a web browser and may be accessed on any PC or Mac computer. As a billing company, you will also need to run the Kareo Billing desktop application, which is Windows-based. Mac users can seamlessly run Windows applications on their system by acquiring a compatibility program and Windows license. Visit Kareo’s help page to learn more about program options.
How do you handle security and backups?
Your data is securely encrypted, stored, and backed up in the cloud. All your data being sent to and downloaded from our servers is protected with industry-standard encryption. Kareo is compliant with all HIPAA Privacy and Security Rules. For more information about security, please read our Security Notice.
If for some reason, I would like to discontinue my subscription, can I export my data?
Yes. If you are not completely satisfied, you can export your data at any time at no additional charge. You can save a copy of your data to your local computer in standard file formats, such as Comma–Separated Value (.CSV) or Microsoft Excel (.XLS). This provides you with the flexibility to store a backup copy of your data on your own computer or take your data with you if you ever decide to cancel your subscription to Kareo.
Kareo EHR Resources
Everything you need, all in one place
Our complete platform includes all the functions and features to help you run a successful practice and deliver outstanding patient care.
Kareo Clinical delivers the EHR you always wanted. You’ll find everything you need to create notes, access critical information and navigate through your day with a new sense of speed and purpose.Learn More
With Kareo Engage, you get automated marketing and front office tools to help you build your brand online and connect with patients. We make it easy for patients to find you, choose you, promote you and keep coming back.Learn More
With Kareo Billing, there’s no better software to support your in-house billing process. Our web and mobile applications help your practice easily manage patients and the complications that come with billing insurance.Learn More
Kareo Managed Billing allows you to focus on running a successful practice, including patient care. You collect faster payments with better insights, and Kareo experts help to get the results you need.Learn More
PROVEN BILLING SOFTWARE YOU CAN TRUST