Easier than you think
Kareo’s full-featured EHR has a simple, intuitive interface that makes writing notes, finding information, and navigating through your day a breeze. It’s fast, free, and easy to sign up. Get started today.
Really, it’s free
Kareo’s EHR is completely free. No cost, no commitment, no upgrades required, and no ads, ever. It’s everything you’d want from a best-in-class solution.
Up in 5 minutes
Kareo is cloud based, no software to download, no hardware to buy. Simply create a login and password and you’re ready to go.
Get started with support
Kareo was designed to be intuitive. If you do need help Kareo offers recorded and live trainings and free 60 day onboarding support via your personal EHR Success Coach.
Designed for doctors who want the benefits of an EHR without all the hassles.
Doctor Designed and Approved
Kareo’s EHR is flexible enough to fit into any workflow or documentation style. You can make it yours with customizable templates, shortcuts, and favorites.
From meaningful use to delightful use
Kareo EHR has been designed with three things in mind—ease of use, adaptability to your specific needs, and overall convenience. You can view and schedule appointments, keep track of your tasks, create and access patient notes, and more all in a simple to use interface and with just a few clicks.Get your FREE EHR account
Better care and happier patients
Digital records are important, but doctor-patient relationships are the key to patient and practice success. Kareo EHR gives you a mobile solution designed to bring patients and doctors together again. With Kareo EHR for iPad, you can spend more time with your patients and less time behind a computer.Get your FREE EHR account
Anywhere, anytime access
Our secure cloud-based technology lets you access everything you need—appointments, notes, documents and more—whenever, wherever you need it.Get your FREE EHR account
Everything you need, nothing you don't
Enjoy intuitive dashboard, task lists, and customizable multi-resource calendar.Watch Video
See how simple and fast it can be to create patient encounter notes.Watch Video
Save time and eliminate phone calls for you and your staff with electronic prescribing.Watch Video
Automate inefficient paper based processes with Kareo eLabs.Watch Video
Complete and submit an accurate superbill in just a few clicks.Watch Video
Integrated Patient Portal
Share important medical and billing information and communicate with patients securely at any time.Watch Video
Conveniently message anyone in your practice, your biller or billing team, even your patients.Learn More
Meaningful Use Stage 2 Certified
Meet the highest standards for maintaining data confidentiality and secure sharing of information.Learn More
Trust Kareo to guide you and your practice through a successful ICD-10 transition.Learn More
Looking for more information?
Download the Kareo EHR datasheet
Up and running with your EHR in minutes
1. Create your account
All you need to do is create a user name and password and you’re ready to go.
2. Customize your settings
Tell us your specialty and answer a few more questions about your practice and we’ll deliver the most tailored solution to you.
3. Get Started
Start using the EHR immediately. Your success coach will be assigned and calling you shortly to guide you through everything you need to know for a great experience.
We’re here to help
Our mission is simple: help you make your practice more successful. Right from the start, we make it easy to get up and running with Kareo. And that support is ongoing to make sure you’re always getting the most out of our solutions.
For the first 60 days, you’ll have your own Kareo success coach – at no extra cost. Get the one-on-one attention and support you need right from the start.
Moving your files
We’ll help you get your files from the cabinets and closets up to the cloud, so they can then be accessed anytime and from anywhere.
Your Style of Support
Get support anytime, any way. You can contact us via phone, email or chat. We’re always here to help.
Simply the best
We’ve been recognized by the most respected organizations in the industry for our innovative ways of providing a fully integrated EHR to independent practices all over the U.S.
Kareo EHR Resources
Make your practice more successful
We believe in the power of small practice. That’s why we offer free tools to help you measure and manage your practice successfully. From white papers to webinars and more, you’ll find everything you need, right here.
Selecting the Right EHR for Your Practice: A Guide for Small Practices
EHR Implementation: A Small Practice Guide
10 EHR Implementation Mistakes to Avoid
Frequently Asked Questions
Is the EHR really free?
Yes! Our EHR is completely free. You get a full-featured, world-class EHR solution. No cost, no commitment, no upgrade required. And no ads, ever.
Why should I choose Kareo EHR over another?
Kareo EHR is built just for small practices, and was designed by doctors, so it has all the features you need. Take patient notes and make documents easily and use tools like e-prescribing, e-labs, and e-referrals, right from your mobile device. Plus, we offer full customer service and training support for the life of our products, free of charge. And did we mention it’s completely free? No wonder Kareo was named #1 for seamlessly integrated EHR, practice management and revenue cycle management by Black Book and listed in the Top 100 EHRs by Medical Economics.
How does the integration between Kareo PM and Kareo EHR work?
Integration goes both ways and works in real-time for patient records, insurance information, and appointments. Together, these tools streamline data entry and record management, and reduce manual tasks. Plus, according to MGMA, using integrated technology like this can improve your overall revenue by nearly 10%.
Are there specific system requirements to use your EHR?
Kareo is cloud-based, so all you need is a computer (PC or Mac, laptop or desktop) with a recent web browser (we recommend Firefox and Google Chrome) and a high-speed Internet connection. For Macs, we recommend Mac OSX Mountain Lion*, as the built-in voice recognition is the same as iPad and iPhone, and works great out of the box. For your PC, Dragon medical* is compatible with the Kareo EHR for dictation. *Dictation software listed is not included with Kareo EHR and must be purchased separately if you need to dictate.
Is it certified for meaningful use?
Yes! Kareo EHR is 2014 Edition certified by the Drummond Group for both Stage 1 and Stage 2. Kareo’s CMS EHR Certification ID is: A014E01NDGFDEAD. For more information, educational resources, and training, visit our Meaningful Use Resource Center at www.kareo.com/meaningful-use.
Can I use my iPhone and iPad?
Yes! You can use Kareo EHR with an iPad, iPad mini, or iPhone. We offer free apps for both iPad and iPhone. The iPad version is designed for in-office use, for patient charting and note-taking, so you can sit face to face with your patients. The iPad app allows both data viewing and data entry, with the same rich note and template engine as the web application. When you are logged in as a Provider, you can e-prescribe, send e-referral and e-labs, and view lab results. The iPhone app can be used to check your schedule, and to review patient charts and recent notes. The patient phone numbers are click to call, making it easy to reach out to patients on the go. To download the apps, visit the Apple iTunes Store and search for Kareo EHR. http://www.kareo.com/mobile-apps
Can I write a note on my iPad?
Of course! The note writing and template system was developed for mobile use. You can use the same note writing system from the desktop, along with all your personalized templates. The only difference is the interface is optimized for touch, since most of our fingers are a wee bit bigger than a mouse cursor. All customized templates are automatically synced to the iPad app.
Is my data secure?
Your data is 100% secure, guaranteed. Data is securely encrypted, stored, and backed up in the cloud. All your data being sent to and downloaded from our servers is protected with the highest industry-standard encryption. Kareo EHR is compliant with all HIPAA Privacy and Security Rules.
What is involved to set up my practice and get started?
When you sign up, we will assign you a Success Coach who will be with you through your entire setup process. Your Coach will assist you with training and learning to use the EHR, in addition to helping you set up e-prescribing and e-labs. Our Training Specialists will help guide you through our training webinars. We’re always available to help so you can get the most out of your experience with Kareo! For more information visit https://helpme.kareo.com/02_Kareo_EHR.
What are some ways I can get familiar with the application?
To help you get started, we preload a set of sample patients for you to evaluate and review. Once you get a feel for the application, you can start adding patients of your own. If you choose to continue, your Success Coach will help you with the transition, including implementation and training. Visit our Help Center for articles and video tutorials or to sign up for training webinars. For more information visit https://helpme.kareo.com/02_Kareo_EHR.
What is the learning curve?
Customers tell us they find the application very intuitive, and their learning curve is surprisingly brief. Typically, it takes about 30 days from sign up to being completely set up, trained, and actively using our EHR. However, proactive customers will tell you it can go much faster! Within a few minutes, new users can complete the sign up process, log in to Kareo EHR, and start exploring using the sample patient data. If you want additional information or need assistance, check out our regularly scheduled, FREE web training sessions. They can help you speed up the learning curve and get hands-on training. Your Success Coach can also provide more details to help speed up your training. For more information visit https://helpme.kareo.com/02_Kareo_EHR.
How do I get an existing patient and other EHR data into the system?
Kareo EHR comes with a built in, completely free Demographics Import Tool. To access it, go to the Admin tab, then the Import Data sub-tab. Be sure to download the CSV template and input all data in the proper format. The tool contains a validation engine to make sure your data is looking good before it’s brought in. Kareo EHR gives you unlimited document storage, so you can upload paper charts, intake forms or whatever else you may need to store clinical data.
What templates do you offer out of the box?
We currently offer templates for each of the AAFP’s 100 top primary care reasons for visit, along with 44 mental and behavioral health templates. We are always working with our talented clinicians to add new detailed templates.
Do you offer customized templates?
Yes! You can customize your own templates with our Template Editor Tool. The tool allows you to adjust existing templates with a few mouse clicks, keyboard strokes, or by dragging and dropping fields. If you’re feeling ambitious, more sophisticated features are available that let you control every aspect of your templates. You can create custom templates for nearly ANY medical condition with exactly the level of detail you want. We offer free one-on-one training to get you up to speed on this feature through Webinar 15 in the Kareo Help Center. If you’re not interested in modifying templates on your own, we provide a Custom Template Creation Service for a small fee. For more information, contact your Success Coach or Sales Associate.
How do you build a note?
Start by going to the Notes section from the Patient Chart and selecting +Note, or you can just click the Note icon from the dashboard. The default note type is a SOAP format, but you can always change note type. Once you’ve chosen the note type, click on a section and begin your documentation using keyboard, voice, or one of our pre-built templates.
Is the note a big template of text that has many pages or is it appropriate to the topic?
Our smart template system creates the right length note with the correct content for a given medical problem and exam, so you will be able to create clear, specific, easy-to-read notes.
How do I send out a referral or receive a referral?
You can do this electronically right within Kareo. Our direct messaging feature, powered by Updox, allows you to send and receive referrals as well as receive consults back.
Do you support electronic lab orders?
Yes! Electronic lab orders and results retrieval are FREE for over 40 different labs, including LabCorp and Quest. Refer to the lab lists online at the Kareo support site. Your Success Coach can help you get this set up.
How many labs do you support? What about local labs I use frequently?
We currently support electronic interchange with over 40 different labs. If the labs you work with are not on our list, you can have your lab contact our Enrollments team. We will work with the lab to get them integrated with the Kareo EHR!
Will my local pharmacy be listed in the EHR?
By partnering with SureScripts, we are able to electronically prescribe to over 50,000 pharmacies across the United States! Some small pharmacies are not able to receive electronic prescriptions. However, you can still print prescriptions and hand them to your patients if their pharmacy is not listed. But this is very rarely the case.
Kareo EHR Resources
Everything you need, all in one place
Our complete suite of tools can help you give your patients the best experience.
Kareo EHR is designed by doctors, for doctors. It gives you the freedom to practice the way you want to – face to face with your patients.Learn More
Kareo offers access to automated practice marketing & reputation management tools to help providers find and engage with their patients seamlessly.Learn More
Our practice management software makes the everyday operations of your small practice easier and more efficient.Learn More
Let our experienced team handle your complicated billing issues and get you paid faster.Learn More
Ready to go practice?
Start using Kareo EHR today
Kareo’s EHR Version 3.0 Complete EHR is 2014 Edition compliant and has been certified by an ONC-ACB in accordance with the applicable certification criteria adopted by the Secretary of the U.S. Department of Health and Human Services. This certification does not represent an endorsement by the U.S. Department of Health and Human Services or guarantee the receipt of incentive payments. Kareo does not require any fees for the use of this certified product. Vendor Name: Kareo, Inc., Product Version: Kareo EHR Version 3.0, Date Certified: March 14, 2014, Drummond Group Inc. Certification No: 03142014‐2096‐6, Tested and Certified Modules: 170.314(a)(1-15); 170.314(b)(1-5, 7); 170.314(c)(1-3); 170.314(d)(1-8); 170.314(e)(1-3); 170.314(f)(1-3); 170.314(g)(2-4) Tested and Certified Clinical Quality Measures: CMS050v2; CMS068v3; CMS069v2; CMS075v2; CMS090v3; CMS117v2; CMS126v2; CMS127v2; CMS136v3; CMS138v2; CMS146v2; CMS147v2;CMS153v2; CMS154v2; CMS155v2; CMS156v2; CMS165v2; CMS166v3, Additional Software Required: Healthwise, Updox, popHealth We do not charge for using the Kareo EHR, v 3.0 or associated Meaningful Use services. Kareo charges a one-time small set-up for implementation of e-prescribing of controlled substances. Optional services, which are not required for Meaningful Use, are available for a nominal fee. These services include custom template development and private Meaningful Use coaching.