Kareo EHR

Doctor designed Better for business

Kareo offers a full-featured EHR designed to fit the way you work. It’s easy to make the switch, and it's completely free. Get your practice up to speed, faster.

Simple to start

You’ll be charting in no time. We’ve made set-up easy and intuitive so there’s nothing to stop you.

Work your way

Kareo EHR offers incredible features that work for you, not against you, and seamlessly fit with how you provide care and do business.

Really, it’s free

Kareo’s EHR is completely free. No cost, no commitment, no upgrades required, and no ads, ever. It’s everything you’d want from a best-in-class solution.

Designed to bring doctors and
patients together again

Doctor designed and approved

Kareo’s EHR fits seamlessly with your practice and works the way you want it to. It’s mobile-first design makes it easy to get out from behind the computer and connect with your patients or access charts and your schedule wherever you may be.

Your practice on your terms

We know you have a lot on your plate. We’ve made it so you can view and schedule appointments, keep track of your to-dos, access patient files and more with just a click.

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Better care and happier patients

Digital records are important, but doctor-patient relationships are the key to patient and practice success. Kareo EHR gives you a mobile solution for creating files and forms and taking patient notes in the moment, so you can spend more time with your patients and less time behind a computer.

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Access your files anywhere

Our secure, cloud-based technology lets you access everything you need – appointments, files, documents and more – from anywhere you go. Your mobile device is your new office.

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Everything you need, nothing you don't

Comprehensive Dashboard

Use the intuitive dashboard to see a snap-shot of your day with action items.

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Powerful Scheduler

Quickly schedule patients with the customizable, multi-resource calendar.

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Easy Electronic Superbill

Complete and submit an accurate superbill in just a few clicks.

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Flexible Documentation and Notes

Document the way you think with templates, speech to text, or point and click on the device of your choice.

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Reviewing a Chart

See how easy it is to review a patient chart and past visit notes.

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Integrated Patient Portal

Share important medical information and communicate with patients securely at any time.

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Meaningful Use Stage 2 Certified

Meet the highest standards for maintaining data confidentiality and secure sharing of information.

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ICD-10 Ready

Trust Kareo to guide you and your practice through a successful ICD-10 transition.

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Looking for more information?

Download the Kareo EHR datasheet

Up and running with your EHR in minutes

1. Create your account

Enter a few fields and you have an account.

2. Select a specialty

Help us tailor your solution.

3. Get Started

Start using our EHR right away. Your success coach will contact you soon.

We’re here to help

Our mission is simple: help you make your practice more successful. Right from the start, we make it easy to get up and running with Kareo. And that support is ongoing to make sure you’re always getting the most out of our solutions.

  • Free coaching

    For the first 90 days, you’ll have your own Kareo success coach – at no extra cost. Get the one-on-one attention and support you need right from the start.

  • Moving your files

    We’ll help you get your files from the cabinets and closets up to the cloud, so they can then be accessed anytime and from anywhere.

  • Your Style of Support

    Get support anytime, any way. You can contact us via phone, email or chat. We’re always here to help.

Specialties

A solution for every specialty

We’ve got you covered, from neurology to podiatry. We have the tools and resources you need to give your patients better care, and grow your practice.

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Features for

Patient Registration & Scheduling

Quickly enter patient demographics, schedule appointments, and verify insurance eligibility using Kareo.

Chart Visit Notes

Patient information is passed to BackChart where orders and visit documentation are done using chiropractic specific templates.

Enter Charges

Using the convenient billing queue in BackChart, you quickly validate procedure and diagnosis codes against your plan for the visit.


"Kareo will help you do what you do best and that’s getting back to helping people"

– Dr. Jered Hull

"Kareo is user-friendly and easy for your clients to use too.”

– Dan Young

"Everything is so easy to access and so easy to see"

– Cheryl Day

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Simply the best

We’ve been recognized by the most respected organizations in the industry for our innovative ways of providing a fully integrated EHR to independent practices all over the U.S.

Black Book

#1 Integrated EHR/Practice Management & Revenue Cycle Management Software Vendors

Kareo was the only company to receive a top 4 ranking in every one of the criteria measured and achieved the top spot in 12 out of 18.

Black Book

#1 Physician Practice Management/Revenue Cycle Management

Kareo was the only company to receive a top 4 ranking in every one of the criteria measured and achieved the top spot in 12 out of 18.

Black Book

#1 Overall Integrated EHR, Billing, Physician Practice Management Software

Kareo was the only company to receive a top 4 ranking in every one of the criteria measured and achieved the top spot in 12 out of 18.

Black Book

#1 RCM Satisfaction By Practice Speciality Type

Kareo was the only company to receive a top 4 ranking in every one of the criteria measured and achieved the top spot in 12 out of 18.

Kareo EHR Resources

Make your practice more successful

We believe in the power of small practice. That’s why we offer free tools to help you measure and manage your practice successfully. From white papers to webinars and more, you’ll find everything you need, right here.

Frequently Asked Questions

Is the EHR really free?

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Yes! Our EHR is completely free. You get a full-featured, world-class EHR solution. No cost, no commitment, no upgrade required. And no ads, ever.

Why should I choose Kareo EHR over another?

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Kareo EHR is built just for small practices, and was designed by doctors, so it has all the features you need. Take patient notes and make documents easily and use tools like e-prescribing, e-labs, and e-referrals, right from your mobile device. Plus, we offer full customer service and training support for the life of our products, free of charge. And did we mention it’s completely free? No wonder Kareo was named #1 for seamlessly integrated EHR, practice management and revenue cycle management by Black Book and listed in the Top 100 EHRs by Medical Economics.

How does the integration between Kareo PM and Kareo EHR work?

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Integration goes both ways and works in real-time for patient records, insurance information, and appointments. Together, these tools streamline data entry and record management, and reduce manual tasks. Plus, according to MGMA, using integrated technology like this can improve your overall revenue by nearly 10%.

Are there specific system requirements to use your EHR?

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Kareo is cloud-based, so all you need is a computer (PC or Mac, laptop or desktop) with a recent web browser (we recommend Firefox and Google Chrome) and a high-speed Internet connection. For Macs, we recommend Mac OSX Mountain Lion*, as the built-in voice recognition is the same as iPad and iPhone, and works great out of the box. For your PC, Dragon medical* is compatible with the Kareo EHR for dictation. *Dictation software listed is not included with Kareo EHR and must be purchased separately if you need to dictate.

Is it certified for meaningful use?

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Yes! Kareo EHR is 2014 Edition certified by the Drummond Group for both Stage 1 and Stage 2. Kareo’s CMS EHR Certification ID is: A014E01NDGFDEAD. For more information, educational resources, and training, visit our Meaningful Use Resource Center at www.kareo.com/meaningful-use.

Can I use my iPhone and iPad?

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Yes! You can use Kareo EHR with an iPad, iPad mini, or iPhone. We offer free apps for both iPad and iPhone. The iPad version is designed for in-office use, for patient charting and note-taking, so you can sit face to face with your patients. The iPad app allows both data viewing and data entry, with the same rich note and template engine as the web application. When you are logged in as a Provider, you can e-prescribe, send e-referral and e-labs, and view lab results. The iPhone app can be used to check your schedule, and to review patient charts and recent notes. The patient phone numbers are click to call, making it easy to reach out to patients on the go. To download the apps, visit the Apple iTunes Store and search for Kareo EHR. http://www.kareo.com/mobile-apps

Can I write a note on my iPad?

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Of course! The note writing and template system was developed for mobile use. You can use the same note writing system from the desktop, along with all your personalized templates. The only difference is the interface is optimized for touch, since most of our fingers are a wee bit bigger than a mouse cursor. All customized templates are automatically synced to the iPad app.

Is my data secure?

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Your data is 100% secure, guaranteed. Data is securely encrypted, stored, and backed up in the cloud. All your data being sent to and downloaded from our servers is protected with the highest industry-standard encryption. Kareo EHR is compliant with all HIPAA Privacy and Security Rules.

What is involved to set up my practice and get started?

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When you sign up, we will assign you a Success Coach who will be with you through your entire setup process. Your Coach will assist you with training and learning to use the EHR, in addition to helping you set up e-prescribing and e-labs. Our Training Specialists will help guide you through our training webinars. We’re always available to help so you can get the most out of your experience with Kareo! For more information visit http://www.kareo.com/help/ehr/Webinars.

What are some ways I can get familiar with the application?

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To help you get started, we preload a set of sample patients for you to evaluate and review. Once you get a feel for the application, you can start adding patients of your own. If you choose to continue, your Success Coach will help you with the transition, including implementation and training. Visit our Help Center for articles and video tutorials or to sign up for training webinars. For more information visit http://www.kareo.com/help/ehr/Webinars.

What is the learning curve?

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Customers tell us they find the application very intuitive, and their learning curve is surprisingly brief. Typically, it takes about 30 days from sign up to being completely set up, trained, and actively using our EHR. However, proactive customers will tell you it can go much faster! Within a few minutes, new users can complete the sign up process, log in to Kareo EHR, and start exploring using the sample patient data. If you want additional information or need assistance, check out our regularly scheduled, FREE web training sessions. They can help you speed up the learning curve and get hands-on training. Your Success Coach can also provide more details to help speed up your training. For more information visit http://www.kareo.com/help/ehr/Webinars.

How do I get an existing patient and other EHR data into the system?

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Kareo EHR comes with a built in, completely free Demographics Import Tool. To access it, go to the Admin tab, then the Import Data sub-tab. Be sure to download the CSV template and input all data in the proper format. The tool contains a validation engine to make sure your data is looking good before it’s brought in. Kareo EHR gives you unlimited document storage, so you can upload paper charts, intake forms or whatever else you may need to store clinical data.

What templates do you offer out of the box?

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We currently offer templates for each of the AAFP’s 100 top primary care reasons for visit, along with 44 mental and behavioral health templates. We are always working with our talented clinicians to add new detailed templates.

Do you offer customized templates?

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Yes! You can customize your own templates with our Template Editor Tool. The tool allows you to adjust existing templates with a few mouse clicks, keyboard strokes, or by dragging and dropping fields. If you’re feeling ambitious, more sophisticated features are available that let you control every aspect of your templates. You can create custom templates for nearly ANY medical condition with exactly the level of detail you want. We offer free one-on-one training to get you up to speed on this feature through Webinar 15 in the Kareo Help Center. If you’re not interested in modifying templates on your own, we provide a Custom Template Creation Service for a small fee. For more information, contact your Success Coach or Sales Associate.

How do you build a note?

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Start by going to the Notes section from the Patient Chart and selecting +Note, or you can just click the Note icon from the dashboard. The default note type is a SOAP format, but you can always change note type. Once you’ve chosen the note type, click on a section and begin your documentation using keyboard, voice, or one of our pre-built templates.

Is the note a big template of text that has many pages or is it appropriate to the topic?

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Our smart template system creates the right length note with the correct content for a given medical problem and exam, so you will be able to create clear, specific, easy-to-read notes.

How do I send out a referral or receive a referral?

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You can do this electronically right within Kareo. Our direct messaging feature, powered by Updox, allows you to send and receive referrals as well as receive consults back.

Do you support electronic lab orders?

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Yes! Electronic lab orders and results retrieval are FREE for over 40 different labs, including LabCorp and Quest. Refer to the lab lists online at the Kareo support site. Your Success Coach can help you get this set up.

How many labs do you support? What about local labs I use frequently?

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We currently support electronic interchange with over 40 different labs. If the labs you work with are not on our list, you can have your lab contact our Enrollments team. We will work with the lab to get them integrated with the Kareo EHR!

Will my local pharmacy be listed in the EHR?

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By partnering with SureScripts, we are able to electronically prescribe to over 50,000 pharmacies across the United States! Some small pharmacies are not able to receive electronic prescriptions. However, you can still print prescriptions and hand them to your patients if their pharmacy is not listed. But this is very rarely the case.

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Kareo EHR Resources

Everything you need, all in one place

Our complete suite of tools can help you give your patients the best experience.

Kareo EHR


Better Patient Care

Kareo EHR is designed by doctors, for doctors. It gives you the freedom to practice the way you want to – face to face with your patients.

Kareo Practice Management


Manage & Measure

Our Practice Management software makes the everyday operations of your small practice easier and more efficient.

Getting Paid


Getting Paid

Let our experienced team handle your complicated billing issues and get you paid faster.

Ready to go practice?

Start using Kareo EHR today

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