An all-in-one platform built to enable
the success of Physical Therapists

Kareo, your therapy success platform

Kareo provides physical therapists with an easy to use platform to manage your clinical, billing and marketing needs. Our goal is to help therapists provide better patient care, efficiently manage billing and grow your therapy practice. You can choose to use a single Kareo module, or combine Kareo modules and integrated partner offerings to create a customized solution tailored to the needs of your therapy practice. From getting found online to getting paid, Kareo can help your therapy practice succeed.

Provide quality
patient care

Take better care of your patients with Kareo. Improve the quality of care you provide with our easy to use, cloud-based EHR

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Get paid more,
faster

Let Kareo take the complexity from your billing. We have the tools and reports therapists need to get paid faster the first time, with less effort.

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Shine online,
connect with patients

Use our practice marketing and patient engagement functions to attract new patients, manage your online presence and communicate with existing patients.

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One integrated platform three powerful solutions

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Kareo Clinical

Provide Quality Patient Care

Kareo Clinical lets you do the work that matters most, helping your patients on their road to recovery. Use our cloud based mobile friendly EHR to manage scheduling, appointment reminders, registration, patient notes, superbills, secure messaging, patient payments, compliance and more.

Kareo Clinical Key features

Therapy focused

Take advantage of our existing physical therapy, occupational therapy and speech language pathology templates or create custom templates to meet your needs. With one click access to commonly used tests, measures, and treatments, you can spend less time in front of a computer and more time treating your patients.

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Optimize your workflow

Use the SALT (Same As Last Time) feature to copy a previous note or superbill from one patient visit to another. Update documentation and charges as needed for the current patient visit in seconds.

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Built for mobile

Improve your productivity with touch and go simplicity. Kareo works to match your work flow. We built an application for iPad, iPhone and Apple Watch that allows you to view appointments, write notes, send superbills with ease!

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Kareo Billing

Get Paid More, Faster

With Kareo Billing, there’s no better software to support the therapy billing process. Our web and mobile applications help you easily manage patient billing, reauthorizations, claims management, patient payments, secure messaging and compliance. Plus with our billing analytics and reporting tools you have the ability to efficiently monitor your practice performance.

Kareo Billing Key features

Collect Patient Payments

Our comprehensive end-to-end claim tracking has smart checks and balances built right into your workflows. Record payments, view outstanding balances and collect what you are owed faster.

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Insurance Collections Tracking

Insurance Collections provides tracking and insight into the status of claims submitted to payers. Kareo helps you code correctly, stay fully compliant, eliminate denials and avoid lost revenue.

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Billing Analytics

Billing Analytics provide you with an easy way to gauge your practice’s financial health. You can view insights on your patient visits, billing, collections, and accounts receivable.

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Kareo Marketing

Shine Online, Connect with Patients

Kareo Marketing makes it easy for patients to find you on search engines, on Yelp and more! Then use online scheduling, patient reminders, patient communications and patient surveys to reduce no-shows and improve your patient experience.

Kareo Marketing Key features

Manage Online Presence

Kareo Marketing makes it easy to publish and manage provider and practice information across more than 70 online directories. With automatic information checking, you'll have the confidence in knowing that your practice details stay accurate and up to date.

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Connect better with patients and reduce costly no-shows

Patients can book appointments directly on your provider profile page. And you can send automated text, email and voice recorded reminders ensuring patients keep coming back.

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Practice Analytics at your fingertips

Get visibility into the health of your practice with a comprehensive dashboard which includes a return on investment (ROI) calculator. Also, learn about new patient reviews and upcoming appointments.

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Kareo Managed billing

Let Us Handle Your Billing

At Kareo, we believe that therapists should focus on caring for patients and providing excellent service—not sweating over claims and patient statements. When you sign up for Kareo Managed Billing, you get more than just billing services expertise—you get a team of specialists dedicated to your success.

Kareo Managed Billing Key features

Claim Tracking

Follow your claims from charge submission to payment posting. Claim Tracking lets you monitor where your claims are and what's being done to get you paid.

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Billing Analytics

Stay on top of your billing, productivity, and track your performance. We measure key performance indicators and look for ways to find your practice revenue.

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Billing Tasks

Don’t let billing tasks slow you down. Manage all your tasks in one, easy-to-use inbox. And with Kareo Mobile you can view and complete tasks anywhere.

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Budget Friendly Pricing

Kareo has budget friendly pricing options for therapists. Your first Kareo module is $100/mo and you can add additional modules for $50. This means you can choose any two Kareo modules: Billing, Clinical, or Marketing for only $150/mo. Or, you can purchase the entire Kareo Platform (Clinical, Marketing and Billing) for only $200/mo. Low volume options are also available, if you submit less that 50 claims per month you are eligible for discounted pricing.

SINGLE MODULE

(Pick one: Billing, Clinical or Marketing)
$100/mo For providers with more
than 50 claims/mo

$75/mo For providers with less
than 50 claims/mo
get started

TWO MODULES

(Pick two: Billing, Clinical or Marketing)
$150/mo For providers with more
than 50 claims/mo

$112.5/mo For providers with less
than 50 claims/mo
get started

Entire platform

(Billing + Clinical + Marketing)
$200/mo For providers with more
than 50 claims/mo

$150/mo For providers with less
than 50 claims/mo
get started

Are you a physician provider? Click here to learn more about Kareo Physician pricing.

Kareo
Managed Billing

Physical therapists should focus on the wellness of their patients and providing excellent care—not sweating over claims and patient statements.
Let Kareo billing experts ensure that your billing and claims are being taken care of properly.

Request a Quote
Quarterly Price Discount

When you pay quarterly you will receive 10% off your subscription. Click the button below to contact a solution consultant.

Group Discount

Group discounts are available when you sign up multiple providers. Click the button below to contact a solution consultant.

Large Practice

If you run a large therapy practice or are looking to outsource your billing click the button below to contact a solution consultant.

Customer Success Coaching

Once you sign up with Kareo you will be assigned a Customer Success Coach dedicated to the success of your implementation. We understand the anxiety and stress that accompany transitions and change in the workplace. With the user friendliness of our applications and the personal assistance of a Customer Success Coach, your set up process can be completed in a matter of weeks if not days!

ENROLLMENTS

As part of your Kareo onboarding experience you will receive FREE Kareo training and Assisted Enrollments through our clearinghouse partners. Your dedicated Customer Success Coach will ensure your enrollment process is fast and hassle free.

CREDENTIALING

While critical to the success of a practice, credentialing is a complex and time-consuming distraction from providing quality care to patients–but it doesn’t need to be. Our credentialing experts know all the payers, what they require, and what actions are needed to get successfully credentialed.

Physical Therapy Resources

Below you will be able to browse through a collection of resources that have been created by industry experts specifically for physical therapy practices like yours.

Compliance

Trust Kareo to help you navigate the complex regulatory landscape and ensure that your practice is compliant and your customer data is secure.

Frequently Asked Questions

How do I get started with Kareo?

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Getting started with Kareo is easy. Simply talk to a Kareo Solutions Consultant to see if Kareo is a good fit for you. You can use a single Kareo Module or a combination of Kareo Modules and partner applications. Your solution will be tailored to your therapy practice to make sure that you have everything you need and nothing you don't. Contact a solution consultant (link to contact form) to ask a question or schedule a demo (link to demo form) to see what Kareo can do for your practice.

You can sign up now and start using your account immediately. You can begin sending electronic claims to all commercial insurance companies within 48 hours!

How much does Kareo cost?

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Kareo has budget friendly pricing options for therapists. Your first Kareo module is $100/mo and you can add additional modules for $50. This means that you can have Kareo Clinical and Kareo Billing for only $150/mo. Or, you can purchase the entire Kareo Platform (Clinical, Marketing and Billing) for only $200/mo. Low volume options are also available, if you submit less that 50 claims per month you are eligible for a 50% discount on the above pricing.

If you are a physician provider, your first Kareo module is $300/mo and you can add additional modules for $150. This means that you can have Kareo Clinical and Kareo Billing for only $450/mo. Or, you can purchase the entire Kareo Platform (Clinical, Marketing and Billing) for only $600/mo. Low volume options are also available, if you submit less that 50 claims per month you are eligible for a 50% discount on the above pricing.

Quarterly price discounts are available. When you pay quarterly you will receive 10% off your subscription. Please contact a solution consultant (link to contact form) to learn more.

Group discounts are available when you sign up multiple providers. Please contact a solution consultant (link to contact form) to learn more.

If you run a large therapy practice or are looking to outsource your billing please contact a solutions provider (contact form) to create a custom solution for your practice.

Does Kareo offer free implementation and onboarding?

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Yes, we offer a complete onboarding and training program with your subscription at no additional cost. At Kareo we believe that we are a partner in your success. On day one you will be assigned a dedicated Success Coach to answer your questions and help you complete the essential steps of your onboarding including training, setting up a provider, enrolling in electronic claims, sending your first batch of electronic claims, and having your claims accepted by an insurance company.

You can sign up now and start using your account immediately. You can begin sending electronic claims to all commercial insurance companies within 48 hours. A few payers, such as Medicare, Medicaid, Blue Cross/Blue Shield, may require signup to file an insurance-specific enrollment form before you can submit electronic claims. Once these payers process your enrollment form, typically within 5-30 days, you can begin sending electronic claims to these payers immediately through Kareo.

There is no need to set up an account with a clearinghouse, and there are no additional fees for electronic claims and remittance services. Our Enrollments team will assist you in enrolling with the clearinghouses used by Kareo. Kareo offers an integrated platform that includes cloud-based medical billing software for your practice combined with electronic connectivity to insurers, all provided under one affordable fee structure.Yes,

Does Kareo integrate with other leading software vendors?

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Yes, Kareo has a robust application interface that enables dozens software partners to integrate with The Kareo platform. One of the top integrations used by PT, OT and SLP providers is our integration with WebPT. Kareo Billing, Kareo Marketing and Kareo Managed Billing integrate seamlessly with the WebPT EMR. To learn more about this integration please visit our WebPT integration page (link to http://www.kareo.com/webpt-open-plan).

Please visit the Kareo Marketplace to view dozens of other partners that integrate with Kareo. We have partners that specialize in telemedicine, collections, payment processing, mobile charge capture, marketing and more. Visit the Kareo MarketPlace to see all of our integrated partnerships (link to http://www.kareo.com/marketplace)

How do I send out a referral or receive a referral?

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You can do this electronically right within Kareo. We have a secure direct messaging feature that allows you to send and receive referrals as well as receive consults back. We also allow you to eFax summary documents.

How does the integration between Kareo Clinical and Billing work?

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We write patient records, insurance information, and appointments to the same database so you are always in synch. We seemlessly push superbills from Kareo Clinical to Billing and automatically scrub your claims to improve the success of your billing process. According to MGMA, using integrated technology like Kareo can improve your overall revenue by nearly 10%.

Is my data secure and HIPPA compliant?

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Your data is 100% secure, guaranteed. Data is securely encrypted, stored, and backed up in the cloud. All your data being sent to and downloaded from our servers is protected with the highest industry-standard encryption. Kareo Clinical is compliant with all HIPAA Privacy and Security Rules.

What are some ways I can get familiar with the application?

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Before sign up, request a demonstration with one of our Solution Consultants. After you sign up, you'll be assigned a Success Coach who will suggest the best resources for you to get up an running. You can also visit our Help Center for articles and video tutorials or to sign up for training webinars. We highly recommend live training to get the most out of Kareo. For more information visit the Kareo Help Center (link to: https://helpme.kareo.com/)

Are Physical Therapists, Occupational Therapists, and Speach Language Pathologists eligible clinicians for MACRA?

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PT/OT/SLP providers are not currently considered eligible clinicians for MACRA, but they may be added in 2019. We recommend that you familiarize yourself with MACRA, MIPS and QPP to say ahead of current complinace iniatives. Should PT/OT/SLP providers become MACRA eligible Kareo is here to support you. View Kareo's MACRA resource center to lean more.
LEARN MORE: http://www.kareo.com/macra

What our customers are saying

4.2 Star Rating
with over 480 reviews
4.5 Star Rating
with over 70 reviews
4.5 Star Rating
with over 60 reviews

"Kareo is user-friendly and easy for your clients to use too."

DR. Jared Hull

"Kareo will help you do what you do best and that’s getting back to helping people."

Dan Young

"Everything is so easy to access and so easy to see."

CHERYL DAY
Join the 40,000 providers who already trust Kareo Get started today

Awards & Accolades

How do you know that Kareo is way ahead of the competition?
We've won more awards, for one. We're even ranked as Black Book's
#1 Integrated EHR, Practice Management and Revenue Cycle Management
Software Vendor for 4 years in a row!

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Explore Kareo Clinical Features

Browse these short videos, to get an idea of how Kareo Clinical works, and what's make it better than the rest.

SCHEDULE DEMO

Kareo Clinical is surprisingly easy to use. Let us show you how easy it is to write notes and prescriptions, code encounters, and manage patients in our fully integrated, cloud-based EHR.

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Explore Kareo Billing Features

Browse these short videos, to get an idea of how Kareo Billing works, and what's make it better than the rest.

Schedule a Demo

With Kareo Billing, there’s no better software to support your in-house billing process.

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Explore Kareo Managed Billing Features

Browse these short videos, to get an idea of how Kareo Managed Billing works, and what's make it better than the rest.

Schedule a Demo

An intuitive, easy-to-use, cloud-based platform designed for billing companies and the practices they serve.

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Explore Kareo Marketing Features

Browse these short videos, to get an idea of how Kareo Marketing works, and what's make it better than the rest.

SCHEDULE DEMO

With Kareo Marketing, you get automated marketing and front office tools to help you build your brand online and connect with patients.

SCHEDULE A DEMO