Designed to help you grow and run a more profitable medical billing business.
Built for advantage
We’ve built the billing expertise from working with over 45,000 providers into our software. The result is a simpler workflow and higher returns.
A partner you can trust
Our software platform provides you with the tools and support you need to support and retain your clients.
BILLER DESIGNED AND APPROVEDWith Kareo BillCo Edition, there’s no better software to support your client billing process. Our web and mobile applications help clients easily manage patients and get just the right amount of visibility to their collections.
Centralized A/R Management
Reduce days in A/R with our comprehensive end-to-end claim tracking. Includes smart checks and balanced built right in to your workflows.
Intuitive Billing Analytics
Understand the financial health of your billing clients with our easy-to-access reporting and dashboard.
Easy and accurate charge capture
Eliminate lost or missed charges using Kareo. We have more ways to capture charges so you can start billing right away.
A Powerful Billing Application
Enable your billers with trusted billing software including all the tools they need to manage claims, A/R and run reports.
Everything you need from a billing software platform and more!
Your clients get a clear picture of their schedule and tasks to complete.
Your clients get a clear picture of their schedule and tasks to complete.
Complete Patient & Document Management
Total access to patient data, uploading documents and verifying eligibility.
Powerful Scheduler & Appointment Reminders
They can customize their schedule, manage patient alerts and send appointment reminders.
Accurate Charge Capture & Management
View and enter charges directly in Kareo so you never miss another charge.Watch Video
Smarter Insurance Billing & Patient Collections
Advanced claim processing, tracking tools and features designed to provide visibility into A/R.Watch Video
Insightful Billing Analytics
At-a-glance view of their practice's financial health.Watch Video
Secure Messaging System
Built in secure messaging allows your practice to message securely with you, their patients and staff.
Boost Your Business with Co-branding
Add your logo and colors, boosting your credibility, your value—and your business. *Fee appliesWatch Video
Kareo is ICD-10 compliant and has tools to help your code correctlyLearn More
Support your staff's entire practice workflow including managing patients, uploading documents and sending secure messages.Watch Video
Save time and customize your schedule so your front office can easily manage important patient communications.Watch Video
Get complete visibility at a glance by showing you outstanding items that need your attention for the day.Watch Video
Get started with Kareo Billing Edition
1. Create your account
Enter a few fields and you have an account.
2. Get the software
Download the Kareo BillCo Edition.
3. Talk to a success coach
Your success coach will call to help you get started.
Get started with Kareo BillCo Edition
PRICING TO FIT YOUR MEDICAL BILLING BUSINESS
For high-volume billing companies, we have special pricing and purpose built software to suit your needs. Contact us for more information
Here to help you
Our mission is simple: to enable the success of your practice. From day one, we make it easy to get up and running with Kareo. Once onboarded, our support team is ready to make sure that your success continues. Free for Kareo customers.
Free Success Coach
You’ll get a dedicated Success Coach – at no extra cost - which includes all the personal attention and support you need.
Help to move your files
We’ll help you get your files from the cabinets and closets up to the cloud, so they can then be accessed anytime and from anywhere.
Support your way
Get support any way you want. You can contact us via phone, email or chat. We’re here to help!
Simply the best
According to BlackBook, for four years in a row, Kareo is the #1 integrated EHR, Practice Management and BIlling Vendor. And we continue to innovate to improve our platform!
KAREO BILLING COMPANY RESOURCES
Enabling the success of your medical billing company
We believe in the power of independent practices. That’s why we offer free resources to help you measure and manage your billing company successfully. From white papers to webinars and more. You’ll find many great resources here for free.
Kareo for Billing Companies
3 Keys to Growing Your Billing Service
Best Practice in Medical Billing and Collections
Frequently Asked Questions
Are prices per–practice, per–provider, or per–user?
Kareo offers flexible pricing options for billing companies to accommodate your unique business needs, including monthly subscription rates or transaction-based pricing options. Contact a Kareo Solutions Consultant to get a personalized account review, and they will provide you with the best pricing options for your company.
Are there any setup fees or long-term contracts?
Kareo has various term options available based on the pricing model that works best for you, including month-to-month options. Speak with one of our Solutions Consultants to learn more.
In addition, we have onboarding solutions that include free access to a Customer Success Coach (CSC) and training through Kareo University. Personalized training options are also available.
How long does it take to setup my account?
Once you sign up with Kareo, a dedicated CSC will contact you within 24 hours to welcome you and assist with account set up. Your CSC will help coordinate your entire onboarding timeline, which includes initial account setup, enrollments, claims processing, and ERA receipt. Additionally, our Kareo Training Specialists will help guide you through available e-learning options.
We are committed to your success and expect to have your account fully implemented within 90 days of your account being setup. To learn more about the onboarding process, visit our help page to learn more about the steps needed to get started.
How soon can I begin sending electronic claims?
You can begin sending electronic claims to all commercial insurance companies, such as Aetna, Cigna, United Healthcare, and many others, within 48 hours of signing up for Kareo. A few payers, such as Medicare, Medicaid, Blue Cross/Blue Shield, may require authorization of an enrollment form before you can submit electronic claims. Once these payers process your enrollment form, typically within 5-30 days, you can then send electronic claims to these payers through Kareo.
Can I use Kareo to submit electronic claims to all insurance companies?
You can submit electronic claims to more than 4,000 insurers through Kareo. We support Medicare, Medicaid, Blue Cross, Blue Shield, and Tricare in every state. We also support major national insurers, such as Aetna, Cigna, Humana, and United Healthcare, as well as local IPAs and smaller insurers.
Does Kareo help import my data?
Kareo has support options available to assist in importing data into the Kareo platform. Pricing for data imports begins at $250, with the total cost being determined by the data sets requested and the size of your data project.
How will Kareo bill my account?
Subscription fees are billed a month in advance of service, except for the first month when you are billed a prorated fee based on the number of days you had access to Kareo on the following month’s invoice. We accept payment by direct debit to your checking account or by Visa, MasterCard, Discover, or American Express. Payments are due on the tenth day of each month.
Where can I review your agreement and pricing details?
Do I need to set up an account with a clearinghouse? Are there additional fees?
Kareo has a dedicated Enrollments team that will assist you in clearinghouse enrollment at no additional cost.
When is your support team available?
Can I process credit card payments from patients using Kareo?
Yes, we offer you and your providers the flexibility to accept credit cards in person, online, over the phone, or through patient credit cards on file. It’s simple and affordable to set up an account and start processing credit cards in Kareo and can be used with or without a card swiper. The payments are processed through a merchant account, deposited directly into your bank account, and posted to Kareo. There are no set up or monthly fees, no contracts, and you can cancel anytime. It allows you to accept all forms of card types, including FSA, HSA, Visa, MasterCard, Discover, and American Express. The rate per transaction is 2.75% + $0.30.
Which insurance paper and electronic claim formats are supported by Kareo?
We currently support professional claim formats, used for provider charges, using the CMS 1500 paper claim format and ANSI 837p electronic claim format. We also support institutional claim formats, both UB-04 and 837I, for Ambulatory Surgical Centers (ASC), Comprehensive Outpatient Rehabilitation Facility (CORF), and Outpatient Rehabilitation Facility (ORF).
What are the system requirements for Kareo?
Windows 7 or newer version of Windows is required to run the Kareo Billing desktop application. Visit the Kareo help page to get up-to-date system requirement information.
Can I run Kareo on a Mac?
The Kareo web application runs in a web browser and may be accessed on any PC or Mac computer. As a billing company, you will also need to run the Kareo Billing desktop application, which is Windows-based. Mac users can seamlessly run Windows applications on their system by acquiring a compatibility program and Windows license. Visit Kareo’s help page to learn more about program options.
How do you handle security and backups?
Your data is securely encrypted, stored, and backed up in the cloud. All your data being sent to and downloaded from our servers is protected with industry-standard encryption. Kareo is compliant with all HIPAA Privacy and Security Rules. For more information about security, please read our Security Notice.
If for some reason, I would like to discontinue my subscription, can I export my data?
Yes. If you are not completely satisfied, you can export your data at any time at no additional charge. You can save a copy of your data to your local computer in standard file formats, such as Comma–Separated Value (.CSV) or Microsoft Excel (.XLS). This provides you with the flexibility to store a backup copy of your data on your own computer or take your data with you if you ever decide to cancel your subscription to Kareo.
Kareo EHR Resources
A platform designed for your medical billing company
Our complete platform includes all the functions and features to help you grow your medical billing company and your clients medical practice.
Kareo Clinical delivers the EHR you always wanted. You’ll find everything you need to create notes, access critical information and navigate through your day with a new sense of speed and purpose.Learn More
With Kareo Marketing, you get automated marketing and front office tools to help you build your brand online and connect with patients. We make it easy for patients to find you, choose you, promote you and keep coming back.Learn More
We constantly scour the nation looking for software or people-driven services that can provide valuable tools to help you expand or improve your business.Learn More
TRUSTED FOR BILLING, YOUR BUSINESS GROWTH PLATFORM