Once again, itâ€™s your turn to be the judge: You decide the winner for our July Medical Billing Tip of the Month contest! Listed below are the three top tips submitted this month (out of the many great ideas we received!). Just read them over and then post on our Facebook page which number is your choice for Medical Billing Tip of the Month. You can also post your choice in the Comments box here on our blog. Either way, be sure to vote before the deadline of Wednesday, July 11! The winner will receive a $250 American Express Gift Card and the acclaim of their peers. Here are the candidates:
1.Â Â Â Tip: AR Categorizing Using Batch Number
I make use of the customized reports option in Kareo to pull outstanding claims by category.
We use the Batch # field in Kareo to pick a specific category of outstanding claims.
When outstanding claims are analyzed, if the reason is identified to be one of the following:
- Insurance f/u required
- Already appealed claims
- Awaiting EOB
- Requires client assistance
Then theÂ following trick can be used to pull outstanding claims by category.
Below-mentioned category names can be entered in the Batch # field of the analyzed claim [replacing the Charge file name]:
- Insurance f/u required – INS F/U
- Already appealed claims – APPEALED CLAIMS
- Awaiting EOB – AwEOB
- Requires client assistance – CLT ASST
- Denial – DNL
Note: The original Charge file name can be copied in the business notes field for future reference of such claims.
To pick outstanding claims for a specific category:
Run the Insurance Collection Summary report in Kareo: Reports -> Accounts Receivable -> Insurance Collections Summary
Then click the â€śCustomizeâ€ť button and enter specific “Category name” on Batch # field & generate the report:
Then Click OK . Outstanding Claims by category will be reflected on the report. Please refer to output screenshot below:
This method has helped me a lot while categorizing outstanding claims and I hope it will be useful for every user.
2.Â Â Â Use Your Mouse with Your Left Hand
My tip is a real simple one, but it will significantly increase your data entry speed: Â Teach yourself and your staff to use the mouse with the left hand. Â Medical billers use the number key pad often and not having to leave it to use the mouse increases oneâ€™s speed. Â At first it was a littleÂ awkward, but now everyone in the office is so much faster and comfortable with using the left hand.
3.Â Â Â Use Procedure Macros to Streamline the Charge Process
We have an option in Kareo called a â€śProcedure Macroâ€ť which we can to use to do our CHARGE process easily. Hereâ€™s how itâ€™s done: For some kinds of procedures, we need to enter multiple CPTâ€™s in a single encounter. If we set up the Procedure Macro for that particular database, we can enter the multiple procedures in a single entry.
For example, a neurologist may do nerve block injections; if they are doing 5 units for nerve block injections, we have to enter the CPT 64450 with modifiers RT, LT and 59 multiple times. In this case we can set up the procedure macro in Kareo, so that whenever these codes are marked by the doctor, in a single entry the entire procedure will be populated in the Kareo encounter along with CPT, Modifier and DX codes. Therefore, a lot of time will be saved while doing charges and it will be accurate.
How to set up Procedure Macros in Kareo:
Go to Kareo Settings tab -> Â Procedure Macros -> Create New
You can name the procedure macro as the type of procedure and update the doctorâ€™s name in the provider field; then you can give the description of the procedure macro, and finally you can update the list of procedures: Modifier 1, Modifier2, Units, DX, etc.
For example, if we set up the macro for nerve block injections, we need to create the table below:
You can create additional procedure macros and save time on multiple procedures.
Which tip is your top choice? Vote now on our Facebook page or in the Comments box on this blog. You have until Wednesday, July 11, to vote! Weâ€™ll announce the winner in our July newsletter.