Many doctors and billing specialists feel completely comfortable with their current system of medical billing and collections, even if they know there might be an easier and more affordable way to do things. One big obstacle to switching over to a new medical billing system is the belief that it will be too difficult for employees to learn and use. With web-based medical billing software like Kareo, nothing is further from the truth.

Web-based medical billing software has evolved to the point where your office can be completely set up and running quicker than you ever thought possible. With Kareo, for example, you can start billing just two business days after signing up. This is possible because web-based medical billing software is so easy to learn. The training is easy and the majority of web-based medical billing software companies offer outstanding customer support via telephone, e-mail and downloadable user guides. Some companies, such as Kareo, even have informative online training videos for their customers.

Ease-of-use means happier employees and fewer billing errors

Many technology-related companies are simplifying their products and services to meet the demands of today’s consumers. That’s why you often see the phrase “user friendly” used in their advertising. Well, the same applies for web-based medical billing software, which is very user-friendly for your employees, and with good reason. If your medical billing software is difficult to use, your employees will become frustrated and not be able to perform their billing tasks efficiently, and this can lead to claims that are submitted with errors and/or inconsistencies, underpaid claims, and rejected claims.

Web-based medical billing software makes the entire billing process easy for your employees, and that means they will enjoy their jobs and be happier and more productive. And there’s nothing better than employees who enjoy coming to the office each day with the goal of helping your medical practice succeed.

Web-based medical billing software is as easy as 1-2-3. Literally

With web-based medical billing software, your employees simply log into your account through a secure Internet connection, input patient data and insurance information, and submit the claim. It’s that easy! Here’s how web-based medical billing software works in more detail:

Step #1: Log into your account

The first step in using web-based medical billing software is to log into the account you created for your medical practice with your username and password. One key benefit of web-based medical billing software is anywhere, anytime access. Your billing employees can access your account and perform all of their billing tasks at home — or while traveling — as long as there is a secure Internet connection.  

Step #2: Enter billing data quickly and easily

Web-based medical billing software features a clean, easy-to-use interface that looks like a well-designed webpage. This is a great benefit because it helps your billing employees be more productive. All of your important patient information is conveniently stored in one place in the system, and it can be accessed with a few clicks of the mouse. Your billing employees will enjoy being able to manage a multitude of billing tasks quickly and easily with drop-down menus that feature up-to-date ICD-9, CPT and HCPCS codes, payer information and more.

Step #3: Submit your claim electronically

The third and final step is to send your electronic claim in the industry-standard ANSI-837P format directly from your web-based medical billing software system to the appropriate government payer or commercial insurance company. Sending claims electronically allows for rapid processing and a faster payment cycle.

Even getting buy-in from your billing employees is easy

Before making the switch to web-based medical billing software, it’s important that your billing employees are completely on-board with the idea. After all, they are the ones who will be using the software on a daily basis. Once they see how easy web-based medical billing software is to use, they will welcome the change. In addition, many web-based medical billing software systems feature an intuitive design that makes them all the more desirable to use. Onscreen prompts, color-codes and the overall look and feel of a well-designed webpage provide your employees with an excellent user experience.

“Kareo is the right one!”

Paula Ponthieux is the office manager of a physical therapy practice in Marksville, Louisiana, who knows how easy web-based medical billing software is to use. Her practice uses Kareo and she says it’s the right choice. “If you’re looking for medical billing software, go no farther—Kareo is the right one,” said Ms. Ponthieux. She adds, “Once we signed up with Kareo, we were  able to start submitting claims electronically within three days, with the exception of Medicare and Blue Cross, which only took a week and a half to start their billing. Kareo is so incredibly user-friendly, low-cost and has an awesome support staff. I’d recommend it to anyone.”  Hear from more Kareo customers.

Make the switch to web-based medical billing software–today

There you have it. Advances in web-based technology have resulted in an easier and more efficient way of managing your medical practice’s billing and collections. Choosing the right web-based medical billing software for your practice is easy if you want affordability, comprehensive services, outstanding customer support and a proven track record of success with many thousands of medical practices in more than 75 specialties across the US. Just look to Kareo, which offers all of this and more starting at just $69 a month, not including claim fees. Then get ready to start billing with ease!

Learn more about web-based medical billing software now.

We live in an information-rich world. Technology has changed the way we communicate with one another and created new ways to find news and information. For businesses, medical practices in particular, advances in technology are helping to improve operational efficiency and reduce costs. And the most successful technologies are those that are easy to learn and use, such as web-based medical billing software. 

Today’s leading web-based medical billing software companies are responding to the needs of their customers by offering more than a user-friendly product; they are also simplifying the entire setup process. Kareo, for example, recently introduced the revolutionary Practice Setup Wizard, which is an online guide that helps customers set up their web-based billing software in as little as 10 minutes. That’s right, 10 minutes! 

A helpful streaming video makes for easy and interactive training.

Streaming online video is being utilized by countless tech-savvy companies, and for good reason. Research indicates that people don’t like downloading video to their computers because it takes time, takes up valuable computer memory and often requires a special multimedia plug-in. Kareo doesn’t want its customers to deal with this frustration. So, the Kareo website features a six-minute Practice Setup Wizard training video that you can watch anytime without even clicking your mouse… the streaming video just starts playing automatically. 

Six easy steps are all it takes to complete.

Kareo’s Practice Setup Wizard features six easy steps. Once you have established a Kareo account for your medical practice, you are ready to get started. Simply log in and follow these steps:

Step #1: Information checklist

The first step in Kareo’s Practice Setup Wizard is the information checklist. This is where you enter basic information about your medical practice, including its name, address, employee identification number (EIN) and national provider information (NPI). During this step you will also enter the names, NPIs and taxonomy codes of your insurance providers. Kareo’s web-based software is quite robust and allows you to add two optional items at the end of step one: A listing of your medical practice’s standard fee schedule, and the names and e-mail addresses of all of your employees who will have access to your Kareo account.

Step #2: Practice information

Once you’ve completed step #1, all of the basic information about your practice is already entered, so step #2 should take just two minutes to complete. All you have to do is make sure these things are entered correctly: Your practice name and address along with its EIN and NPI numbers.

Step #3: Provider information

During this step, you will enter the EIN and NPI numbers for each of your providers, as well as their specialty information from a convenient drop-down menu. You can add as many providers as you need.

Step #4: Practice locations

Again, Kareo’s Practice Setup Wizard stores all of the information you entered in step #1, so entering additional practice locations is a breeze. In step #4, you will be asked to enter the billing name and address of your additional location(s), along with any facility NPI numbers and Clinical Laboratory Improvement Amendments (CLIAs), if applicable.

Step #5: Fee schedules

Step #5 is optional, but if you want the convenience of having your standard fees for health plans and patients automatically linked to your encounters, which saves your billing employees time later on, it’s well worth the time to complete. CPT codes and fee information can be entered manually or uploaded from an existing file.

Step #6: Assign users

Step #6 is also optional and lets you determine which of your employees have access — and exactly how much access — to your Kareo web-based medical billing software. Choose from a drop-down menu to assign any one of five (5) levels of permission to your employees. Once you enter their names and email addresses, they can start using your web-based medical billing software right away.

“My favorite feature is how easy it is.”

Jessica Gordon is the billing manager for a pediatric practice in Braselton, Georgia, who knows how easy Kareo web-based medical billing software is to set up and use. “Any billing software can seem daunting to those first setting up a practice,” said Ms. Gordon, adding, “Kareo is easy to use and has all of the features needed to help you get up and running very quickly. We looked at several other systems but Kareo had everything we needed at a price we could afford from the start.”

How web-based medical billing software can benefit your medical practice.

Web-based medical billing software such as Kareo has advanced medical insurance billing like never before. It does everything that traditional medical billing software does — and more — for far less cost. That’s because web-based medical billing software only requires a computer and a secure Internet connection and nothing else. That’s right, you can finally say “goodbye” to those expensive computer servers and billing software programs that require costly licensing fees and annual upgrades.

Plus, web-based medical billing software helps improve your practice’s bottom line with rapid and accurate claim submission, fewer rejected claims and faster reimbursement. In short, web-based medical billing software can take your billing to a completely new level. And with Kareo’s Practice Setup Wizard, getting started is so easy, it’s just like magic.

Learn more about web-based medical billing software now or watch Kareo’s Practice Setup Wizard video.